Key responsibilities: 

• Proactively manage all operational tasks related to the trademark (TM) portfolio, ensuring continuity and timely handling of deadlines and correspondence.
• Independently draft responses to domestic and international trademark agents with minimal attorney input.
• Provide guidance and oversight on draft responses prepared by other paralegals within the Legal Brand Production (LBP) team.
• Support attorneys on complex trademark matters and ensure consistent operational backup.
• Identify, analyze, and resolve data inconsistencies in TM records, reporting findings and improvements to stakeholders.
• Maintain and enhance TM operational procedures, especially during supervisor absences, and lead process improvement initiatives.
• Coordinate attorney trademark work with internal filing teams and external service providers, ensuring data accuracy and file completeness.
• Mentor and onboard new LBP attorneys and paralegals, providing comprehensive briefings on IP Services and LBP support functions.
• Contribute to training development, lead workshops, and support role evolution within the LBP and IP Services teams.
• Act as deputy in the absence of managers or colleagues, managing meetings, workload distribution, and team coordination.
• Contribute to exploring and implementing AI opportunities in LBP to drive efficiencies

Essential Requirements: 

• Several years of paralegal experience in a law firm or corporate in-house setting; paralegal certificate and college degree preferred.
• Strong organizational, analytical, and communication skills with a high attention to detail and problem-solving mindset.
• Proven ability to manage large, multi-national trademark portfolios, including U.S., EU, WIPO (Madrid System), and international filings.
• Skilled in trademark portfolio management tasks such as online searches, analyzing search reports, and preparing filing materials.
• Experience supporting attorneys with trademark use identification on packaging and promotional materials.
• Capable of managing high workloads, prioritizing tasks, and delivering results in a fast-paced environment.
• Familiarity with drafting and reviewing license, prior-rights, and consent agreements.
• Effective team player with strong interpersonal skills and willingness to mentor and collaborate across functions.
• Proficient in trademark docketing systems, electronic file management, and domain name portfolio/UDRP actions.
• Knowledge of copyright law and the pharmaceutical industry is a plus.

Commitment to Diversity and Inclusion / EEO paragraph 

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve. 

Accessibility and Accommodation: 

Switzerland: Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message. 

Benefits and rewards:

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally:

http://www.novartis.com/careers/benefits-rewards